THE ECNAIS EXECUTIVE COMMITTEE (formerly THE OFFICERS)
The day-to-day conduct of the Company’s business is the responsibility of the Honorary Officers (Honorary Officers changed to Executive Committee), viz.: the Chairman, the Secretary-General and the Treasurer, who must be of different nationalities and shall be elected every two years by the Management Committee from amongst its members.
The Executive Committee is responsible for the preparation of estimates and audited accounts for approval by the Management Committee and the Annual meeting.
Any legal undertaking on behalf of the Company must be countersigned by the Chairman and Secretary-General.
The Chairman, the Secretary-General and the Treasurer, who make up the Executive Committee, will perform their tasks as a work-team, with the greatest possible coordination, in constant communication and taking their decisions within a solid spirit of consensus.
The use by them of the new technologies of information and communication is encouraged, as they will help in this purpose if used conveniently.
The Chairman will be the normal representative of the Association and will assume the official relations with other organisations and associations and with the associations within ECNAIS.
The website will be one of the Chairman’s main interests, doing his/her best in order to making it highly effective and the best image of the Association.
The Secretariat and, if necessary and possible, other skilled persons will help in these matters.
The Chairman will encourage the enlargement of ECNAIS as well as its stronger internal cohesion.
He/She is the responsible for the speakers for the AGM and Conference once the Management Committee decides about the theme.
The Secretary-General will keep informed the members of the Management Committee in between the usual meetings.
The functioning of the Secretariat and of the website will be his/her responsibility.
He/She will be responsible of the organisation of the Annual General Meetings and Conferences.
He/She will be or will appoint the coordinator of the European Projects, Conferences and Seminars which the Association could decide to promote or to participate. For these matters a working-group of experts could be formed under the direction of the Secretary-General and using the new ITC
The Treasurer will have the care of the financial and economical matters of the Association.
The Bank account of the Association will be in the Treasurer’s country and place.
The Treasurer will be responsible for the book keeping and for the balances and budgets (General budget and balance of the Association, but also budgets and balances for the AGM, Committee Meetings, Conferences, Seminars, European Projects, etc) and approval of external auditor.
The Annual Working Plan for the Executive Committee will be prepared in common by the three members of the Executives Committee and presented to the Management Committee at the last meeting of the previous year.
English will be the normal working language in the Association.
Official letters and documents should as a draft be sent to the English member of the Management Committee for correction in order to ensure a good standard of language.
ECNAIS’ website will play a central role for inside and outside communication and information.
The shortest, easiest and cheapest way in communication must be the principle for the future.
The direct organisational care for the Annual General Meeting will be taken by the Association in whose country the AGM is going to be held.
Decided and approved
Copenhagen, 7th September 2002
Carlos Diaz-Muñiz Per Kristensen Simon Steen
Chairman Secretary-General Treasurer